Rimpa Australia - Gold Partner

Gold Sponsors of RIMPA Live 2025

Proactive Compliance in the Age of Digital Transformation

Rethinking Records: From Compliance Burden to Strategic Asset

Fujifilm Data Management Solutions

Your trusted partner for end-to-end document digitisation for government and regulated sectors. For organisations who value strong capability and leading information security and compliance.

Let's talk
at a glance

What We Do

Process automation

Digitisation and automation services for documentation that drives your critical downstream business processes.

  • Claims processing
  • Mortgage processing
  • Forms processing
  • Accounts payable
  • Accounts receivable
  • Cheque processing

Preservation digitisation

Secure historical documentation and other artefacts with preservation digitisation services from Fujifilm.

  • Federal & State Government
  • Experienced preservation staff
  • Secure facilities
  • Meet NAA standards
  • Chain of custody processes
  • Devices to suit all content types

Secure digitisation for Government

Our digitisation services are IRAP and DISP (entry level) certified and we have a focus on being the ideal government digitisation provider.

  • AGSVA/NV1/NV2 personnel
  • Necessary certifications and accreditations
  • Technology, processes, systems and controls
  • Secure facilities
  • Experience and credibility

Significant event digitisation

Fujifilm have executed some of the largest digitisation events in Australia and can scale to meet any requirement.

  • Strong technology capability
  • National operational footprint
  • Ability to scale for one-off events
  • Proven experience (AEC Senate Digitisation, Marriage Equality Plebiscite)

Reclaim office space

Free valuable space, reduce costs, and improve flexible working by digitising documents currently stored in offices and warehouses.

  • Onsite and offsite digitisation
  • Small and large projects
  • Flexible workforce arrangements

Mailroom automation

Eliminate mailroom operations and shift to a fully outsourced model with digital document distribution.

  • Re-route mail to Fujifilm facilities
  • Digitisation of mail items
  • Document return via email, file exchange, online workflow

 

The full digitisation process

Digitisation is more than just scanning – it’s a three-stage process. Explore each step and understand how they all fit together.

Built for regulated industries.

Our clients entrust us to receive and digitise valuable business and historical content. Our solutions are designed for organisations that prioritise robust capability, compliance, and information security.

Trusted partner

Digitisation solutions of the highest quality that meet the most rigorous information security and compliance standards. .

  • ISO 27001 & ISO 9001 certified
  • Information Security Registered Assessors Program (IRAP) certified
  • Defence Industry Security Program (DISP: entry level) certified
  • Approved partner of the Federal Agencies Digital Guidelines Initiative (FADGI)
  • Australian data sovereignty
  • Data encryption & data segregation

Unmatched capability

The latest technology, best-practice automation processes, and comprehensive digitisation solutions.

  • Inbound production facilities across six states and territories
  • Capacity and readiness to scale for significant events
  • The largest fleet of rotary scanning devices in Australia
  • Flexible integration options for seamless data delivery to clients

Comprehensive solutions

Secure digitisation options that address various business challenges and requirements

  • Digitisation of archived files
  • Streamlined processing of incoming paper records
  • Management of confidential documents
  • Secure capture and processing of personnel, health, corporate, project, and financial records
  • Preservation digitisation
  • Digitisation of fragile, culturally sensitive and high-value assets

Don't miss our keynote speaker at RIMPA Live 2025

Digitise or just keep paying storage fees?

The imperative for government departments.

2.30pm – 2.55pm AEDT, 29th October
Trade Arena, RIMPA Live 2025

Join Fujifilm DMS’ David Fennessy for a thought-provoking session exploring how Australian government departments can shift their view of records management — from a compliance requirement to a strategic enabler of digital transformation.

In this session we’ll unpack:

  • Why continuing to pay storage fees is a short-term fix with long-term risks
  • How digitisation improves governance, auditability and service delivery
  • The key steps government departments can take to unlock the value of legacy records

This session is ideal for government professionals looking to modernise their approach to information management.

“…so this partnership with Fuji, as I say, is based on technology and it’s based on excellence, but it’s also based on trust…”

David Fricker

Former Director General - National Archives of Australia

AT A GLANCE

Capabilities

Operational locations across Australia

Fujifilm operate inbound production facilities across six states and territories with the capacity and willingness to expand for significant events.

Physical document receipt & preparation

Receipt of documents via redirected mail bag or locked box, courier, onsite collection, or other methods and subsequent preparation of physical documents for the digitisation process.

Online document receipt & submission

Content and documents can be submitted via email, via an online submission portal, or via interactive online forms. These systems are fully automated and integrated into the Fujifilm document processing platform, including exception handling processes to optimise accuracy.

Document digitisation

With the largest fleet of rotary scanning devices in Australia Fujifilm has the capacity to meet any scanning requirement, as well as offering a range of other flat-bed, wide format, and other equipment.

Document classification

Document identification and classification are the cornerstone of Business Process Automation, Fujifilm use best-of-breed and in-house developed capability to automatically classify content, augmented by human verification and exception handling to deliver the strongest possible quality.

Data capture

Capturing information from structured, semi-structured and unstructured forms is core business. Fujifilm use best of breed and in-house developed capability to extract specific data fields of interest as well as full text extraction from documents, augmented by human based verification to enable the highest accuracy.

Matching data

Including your business data within the classification and data capture process to improve efficiency and accuracy. This data can be supplied in any format you like via file exchange in addition to being directly accessed in your systems by Fujifilm via your available API services.

Data and business rules application

Documents and data that have undergone processing can be prepared to suit your target system, including normalisation of document formats, application of business rules to extend or augment captured data, and preparation of file formats to facilitate direct integration with your systems.

Document post processing

Documents and content that have been processed can have their formats normalised and be post-processed to meet your business requirements, such as conversion to specific formats or redaction of specific PII content such as Tax File Numbers or credit card information.

Document tracking and custodianship

Where required, full custodianship tracking of physical content can be implemented from preparation of content at client sites and delivery, through all stages of physical processing, to short term storage, and onwards to long term storage using your chosen storage provider.

Reporting & reconciliation

Custom and standard reporting is available to ensure full visibility into operational processing and is available online or in agreed file formats. Where document tracking is implemented full reconciliation is also supported to ensure that all content is processed as expected and required.

Flexible integration

Fujifilm support a range of methods for returning content and data to clients, for example via data locker, secure managed file transfer, or via direct integration to your systems via API.

Online content management

Fujifilm offer hosted content management capability (private & public cloud) and can manage your digitised content securely and safely, with access made available via our self-service ViewDocs application or via API, allowing direct access to content from your business systems.

Business process management & workflow

Business processing requirements for documents and content that have been processed at Fujifilm can continue within your organisation via the provision of SaaS based BPM workflow that your staff can use to continue the requirement business process.

Ready to connect?

If you’re looking for ways to improve how your organisation sends, receives or manages customer communications, share your details and we’ll be in touch to explore the right solution for your needs.

Industries We Serve

Our industry expertise and solutions

Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.