Digitisation services for
hospitals and clinics

Fujifilm Data Management Solutions

Transform patient care with secure, digital records

Reduce paper use, free up space and speed up your hospital’s digital journey by securely digitising backfiles and patient records with OCR, advanced search and EHR integration.

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at a glance

Key challenges for hospitals and clinics

Excess paper

Legacy charts, consent forms, referrals and diagnostics clutter clinical areas and offsite storage—slowing care and inflating cost.

Fragmented data

Critical information is trapped in paper or flat PDFs, making advanced analytics, research and continuity of care difficult.

Security & compliance pressure

Hospitals must uplift cyber resilience and protect sensitive health information while enabling faster access to records. 

Space constraints

Records rooms and offsite boxes cost money and consume space that could be repurposed for clinical services. Digitisation programmes commonly target space reclamation and reduced storage dependencies. 

Our solutions

Comprehensive digitisation and information management solutions designed to improve patient care, enhance compliance and optimise healthcare operations.

Learn more about our digitisation solutions
How we solve healthcare’s challenges:


Patient Record Digitisation (Backfile & Day-Forward)

High-throughput scanning of historical and in-flow patient paperwork (A5–A0), with chain-of-custody controls, indexing and QA. Trusted by enterprise and government programmes, with audited processes and secure production environments.


OCR, Search & Workflow Automation

Enterprise-grade OCR for full-text search across scanned medical notes, referrals, discharge summaries, and forms, combined with automated intake, triage and routing for admissions packs, referrals and authorisations. This reduces administrative load, improves accuracy and ensures clinicians and HIM teams can find the right record, fast.


Secure Document Management & Sentencing

Centralised repository with role-based access, audit trails, retention policies and EMR/EHR integration to surface digitised content securely. Sentencing applies structured retention rules and metadata to ensure each record is classified, retained and securely disposed of in line with healthcare regulations. This supports lifecycle governance, audit readiness and reduced compliance risk for both paper and digital records.


Security & Compliance (Essential Eight–Aligned)

Support uplift across application control, patching, configuration hardening, MFA and backup strategies as part of your records platform and operating model, mapped to E8 maturity goals.


Space Optimisation & Storage Exit

Execute backfile conversion to phase out physical storage, reclaim valuable space and achieve measurable cost savings.


Preservation-Grade Digitisation

Specialist handling for long-retention records and artefacts with controlled environments and chain-of-custody documentation, leveraging our government-hardened capabilities.

Why FUJIFILM DMS for Healthcare?

Proven at scale

Enterprise and government grade digitisation delivered nationally, including preservation‑grade projects and significant event programmes. 

Security credentials

Secure, audited environments with government‑oriented certifications (IRAP / DISP entry‑level) and cleared personnel — assurance you can rely on. 

Healthcare alignment

Built around Australia’s digital health standards and the Government’s Digital Health Blueprint priorities for a safer, connected system.

HOW IT WORKS

Typical 6–10 Week Pilot

Discovery & records assessment. Scope source systems, paper volumes, indexing, retention and security requirements.

Pilot & QA. Sample digitisation with OCR, search and EHR integration tests.

Governance & security uplift. Map practices to the Essential Eight and define operating procedures.

Scale up. Backfile conversion and day‑forward intake, dashboards for throughput / accuracy.

Optimise. Space reclamation, storage exit and continuous improvement.

FAQs


Can you integrate with our EHR?

We integrate through secure APIs and standards-based interfaces to make digitised records available in your EHR, while maintaining full audit and lifecycle controls. All interoperability is aligned with national digital health standards for safety and consistency.


How do you protect patient privacy?

Role‑based access, encryption in transit/at rest, audit trails, secure facilities and Essential Eight–aligned controls are used to mitigate common cyber threats. 


Will this help us reclaim space?

Yes—structured backfile programmes reduce reliance on physical storage and help repurpose rooms for clinical care. 

AI TECHNOLOGIES

AI-enhanced Document Intelligence

To elevate the power of digitisation, Fujifilm DMS applies Artificial Intelligence (AI) technologies across key stages of document capture and processing. This enables smarter classification, faster handling and greater data accuracy from the moment information enters your workflows.


Document classification

Identify and categorise documents using AI-driven models using Large Language Models (LLMs), improves how files are routed, indexed and processed for downstream workflows.


Data capture & structuring

Transform unstructured content such as freeform text, images or mixed document formats into structured, machine-readable data for seamless automation.


Straight-through processing enablement

Reduce manual exception handling by automating classification, extraction and routing. This increases efficiency and enables end-to-end digital workflows without human intervention.

Learn more about our AI solutions

Secure digital forms for healthcare

Capture and manage sensitive patient, staff, and operational data with enterprise-grade digital forms built for clinical and regulatory environments.

  • Admissions and consents – collect patient details, medical history, consent forms and supporting documents via secure, mobile-friendly forms.
  • Licensing and compliance – manage staff credentials, incident reporting, equipment loans and change requests with forms that support approvals and secure data export to healthcare systems.
  • Statements and secure communication – deliver authenticated access to patient statements, policy updates and acknowledgements using SecureLink, with full audit trails and timestamps.
Learn about Digital Forms
Digital Forms UI 2
Okta SMS integration with secure OTP delivery platform

Messaging solutions

We provide a secure, compliance-ready platform for SMS and MMS communications for education authorities, dioceses and schools.

Our platform combines an easy-to-use self-service web application with powerful integration options, including APIs, secure file transfer, email-to-SMS and Okta inline hook support.

Message Centre enables users to schedule messages, automate responses, manage contacts, access reporting, leverage AI-assisted content creation and engage in real-time chat, empowering organisations to deliver personalised, high-volume and compliant mobile messaging with confidence.

Learn about Mobile Messaging
Okta SMS integration with secure OTP delivery platform
Case studies & articles

Success stories and industry insights

Explore real-world outcomes, practical use cases and expert insights from Fujifilm DMS

Byron Shire Council and Fujifilm DMS partnership graphic with open-water swimmer representing community and progress.

Preserving council planning records through microfilm digitisation

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Electoral Commission South Australia and Fujifilm DMS branding over warehouse of securely stored cartons.

Delivering a Legislative Council counting solution for the 2018 South Australian State Election

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SMS Sender ID Register: Information for Customers

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Fujifilm DMS digitising large bound documents using Zeutschel OS 16000 book scanner to preserve Western Australia’s archival records

Preserving Western Australia’s documentary heritage through secure digitisation

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Western Australia digitisation capabilities and specialists with Fujifilm DMS

Western Australia Digitisation Procurement Guide

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Digitise or just keep paying storage fees? The imperative for government departments

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Ready to connect?

If you’re looking for ways to improve how your organisation sends, receives or manages customer communications, share your details and we’ll be in touch to explore the right solution for your needs.

Affiliations

Accreditations

Partnerships

Document digitisation services platform for secure paper conversion
Industries We Serve

Our industry expertise and solutions

Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.