Trusted information governance solutions

Records sentencing & retention solutions

Ensure every record is accurately classified, retained and disposed of with complete compliance and audit assurance.

Bring structure and certainty to information management

Uncontrolled records and legacy storage make compliance difficult. Through a structured and transparent approach, organisations can classify, retain and securely dispose of records in line with approved retention schedules and industry regulations, creating traceable and defensible governance frameworks that reduce risk and cost.

Let's talk
Why records sentencing matters

Bring order and compliance to your information lifecycle

Without clear retention and disposal controls, organisations face growing compliance risk, rising storage costs and limited visibility of their information. Records sentencing provides structure and accountability so every document, digital or physical, is managed in line with approved schedules and regulations.

Regulatory and audit pressure. Retention and disposal requirements are becoming more complex with public and private sector organisations expected to demonstrate defensible governance and audit readiness.

Rising storage costs and inefficiencies. Legacy archives and over-retained files consume valuable space and resources, slowing access to critical information.

Fragmented data across systems. Information stored across multiple locations such as file shares, archives and cloud drives makes it difficult to maintain consistency and traceability.

Risk of data breaches and data misuse. Poorly managed records increase exposure to unauthorised access, privacy breaches and reputational harm, making consistent governance essential.

Our Solutions

Structured records management for compliant, confident operations

Fujifilm DMS provides a framework for structured sentencing and retention, helping organisations strengthen governance and control across their information lifecycle.

From appraisal to secure disposal, our approach ensures every record is managed in line with approved retention authorities, supporting compliance, audit readiness and operational efficiency.


Records appraisal and assessment

Records are identified and evaluated to determine where they reside, how long they must be kept and how they align with legal, regulatory and operational requirements. This appraisal phase establishes a clear retention framework that supports compliance and accountability.


Sentencing and classification

Structured metadata, classification and disposal principles are applied across physical and digital records to support consistency, traceability and defensible decision-making.


Retention schedule development

Using national and industry-specific Retention and Disposal Authorities (RDA), clear rules are established for how long each record should be retained and what triggers its disposal, transfer or archival.


Secure disposal and archiving

When retention periods expire, records are securely destroyed or transferred to archives in line with approved governance processes. Each step is logged, authorised and auditable.


Compliance and audit readiness

Documentation, audit trails and reporting frameworks demonstrate adherence to legislation, standards and internal governance policies, ensuring transparency and accountability.


Integration and improvement

The sentencing framework integrates with digitisation workflows, content management systems and business processes to streamline retention and maintain compliance as requirements evolve.

The 8-step sentencing framework

The framework aligns with established records management and information governance standards to ensure accurate, traceable and defensible outcomes.

Records sentencing made practical

This framework helps organisations manage records with confidence, improving compliance, consistency and accountability across every step of the information lifecycle.

Appraise

Identify and evaluate records across your organisation to determine business value, retention needs and compliance requirements.

Determine

Determine which Retention and Disposal Authorities (RDA) apply to each record to ensure compliant retention and disposal decisions.

Align

Align records with the correct business functions and activities to accurately locate their disposal class and category.

Confirm

Confirm the correct disposal class and apply the longest retention period when multiple classifications could apply.

Assign

Assign the approved disposal action such as retain, destroy or transfer to archives in line with authority rules.

Implement

Carry out secure destruction or archival transfer when authorised, ensuring all actions are logged and verified.

Record

Record authorisations, approvals and disposal outcomes to create a complete audit trail for governance and accountability.

Review

Regularly monitor, assess and update retention schedules to maintain compliance as legislation and requirements evolve.

Trusted for records sentencing and retention

Our experience, infrastructure and governance frameworks support reliable sentencing and retention outcomes for regulated organisations.

Trusted expertise

Decades of experience supporting enterprise records management programs across government and regulated industries. Our specialists understand the operational and compliance challenges of managing complex information environments.

Secure and audited environments

Independently certified to ISO 27001:2022 and ISO 9001:2015, Fujifilm DMS operates secure Australian data centres with cleared personnel and full chain-of-custody processes.

Outcome-driven governance

Focused on reducing risk and cost while strengthening information integrity, accountability and operational confidence through consistent, defensible sentencing practices.

Ready to connect?

If you’re looking for ways to improve how your organisation sends, receives or manages customer communications, share your details and we’ll be in touch to explore the right solution for your needs.

Industries We Serve

Our industry expertise and solutions

Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.