Digitisation services for
hospitals and clinics

Fujifilm Data Management Solutions

Transform patient care with secure, digital records

Reduce paper use, free up space and speed up your hospital’s digital journey by securely digitising backfiles and patient records with OCR, searchable outputs and options to align delivery formats to your clinical systems.

at a glance

Key challenges for hospitals and clinics

Excess paper

Legacy charts, consent forms, referrals and diagnostics clutter clinical areas and offsite storage, slowing care and inflating cost.

Fragmented data

Critical information is trapped in paper or flat PDFs, making advanced analytics, research and continuity of care difficult.

Security & compliance pressure

Hospitals must protect sensitive health information while enabling faster access to records. 

Space constraints

Records rooms and offsite boxes cost money and consume space that could be repurposed for clinical services. Digitisation programs commonly target space reclamation and reduced storage dependencies. 

Our solutions

Comprehensive digitisation and information management solutions designed to improve patient care, enhance compliance and reduce operational friction.

How we solve healthcare’s challenges:

Patient Record Digitisation (Backfile & Day-Forward)

High-throughput scanning of historical and in-flow patient paperwork (A5 to A0), with chain-of-custody controls, indexing and QA. Delivered for both smaller backfile conversions and high volume hospital programs with documented handling and secure production environments.

OCR, Search & Workflow Automation

OCR can be applied to support full text search across scanned medical notes, referrals, discharge summaries and forms, combined with structured indexing and optional workflow routing aligned to your agreed process for admissions packs, referrals and authorisations. This reduces administrative load, improves accuracy and helps clinicians and HIM teams find the right record quickly.

Secure Document Management & Sentencing

Centralised repository with role-based access, audit trails, retention policies with delivery and integration options discussed during scoping to surface digitised content securely. Sentencing applies structured retention rules and metadata to ensure each record is classified, retained and securely disposed of in-line with your obligations and internal policy settings. This supports lifecycle governance, audit readiness and reduced compliance risk for both paper and digital records.

Security & Compliance (Essential Eight-aligned)

Security controls are applied across handling, processing and delivery to protect patient information, with alignment to Essential Eight expectations discussed where relevant to your environment and delivery model.

Space Optimisation & Storage Exit

Execute backfile conversion to phase out physical storage, reclaim valuable space and achieve practical cost savings.

Preservation-Grade Digitisation

Specialist handling for long-retention records and artefacts with controlled environments and chain-of-custody documentation, leveraging controlled workflows and quality checks suited to sensitive material.

Why FUJIFILM DMS for Healthcare?

Proven at scale

Digitisation delivered nationally, including preservation grade work and high-volume programs delivered in stages with agreed outputs and quality checks.

Security credentials

Secure, audited environments with independently certified ISO 27001:2022 and ISO 9001:2015 controls, providing assurance you can rely on.

Healthcare alignment

Built around healthcare recordkeeping expectations and practical clinical access needs, supporting a safer, more connected system.

HOW IT WORKS

Typical 6 to 10 Week Pilot

Discovery & records assessment. Scope source systems, paper volumes, indexing, retention and security requirements.

Pilot & QA. Sample digitisation with OCR, search and format and access checks aligned to your clinical system requirements.

Governance & security. Define handling processes, access controls and operating procedures including security expectations relevant to your environment.

Scale up. Backfile conversion and day‑forward intake, dashboards for throughput / accuracy.

Optimise. Space reclamation, storage exit and continuous improvement.

FAQs

Can you integrate with our EHR?

We integrate through secure APIs and standards-based interfaces to make digitised records available in your EHR, while maintaining full audit and lifecycle controls. All interoperability is aligned with national digital health standards for safety and consistency.

How do you protect patient privacy?

Role‑based access, encryption in transit/at rest, audit trails, secure facilities and Essential Eight–aligned controls are used to mitigate common cyber threats. 

Will this help us reclaim space?

Yes. Structured backfile programs reduce reliance on physical storage and help repurpose rooms for clinical care.

AI TECHNOLOGIES

AI-enhanced Document Intelligence

To elevate the power of digitisation, Fujifilm DMS applies Artificial Intelligence (AI) technologies across key stages of document capture and processing. This enables smarter classification, faster handling and greater data accuracy from the moment information enters your workflows.

Document classification

Identify and categorise documents using AI-driven models using Large Language Models (LLMs), improves how files are routed, indexed and processed for downstream workflows.

Data capture & structuring

Transform unstructured content such as freeform text, images or mixed document formats into structured, machine-readable data for seamless automation.

Straight-through processing enablement

Reduce manual exception handling by automating classification, extraction and routing. This increases efficiency and enables end-to-end digital workflows without human intervention.

Secure digital forms for healthcare

Capture and manage sensitive patient, staff and operational data with digital forms built for clinical and regulatory environments.

Admissions and consents – collect patient details, medical history, consent forms and supporting documents via secure, mobile-friendly forms.
Licensing and compliance – manage staff credentials, incident reporting, equipment loans and change requests with forms that support approvals and secure data export to healthcare systems.
Statements and secure communication – deliver authenticated access to patient statements, policy updates and acknowledgements using SecureLink, with full audit trails and timestamps.

Messaging solutions

We provide a secure, compliance-ready platform for SMS and MMS communications for education authorities, dioceses and schools.

Our platform combines an easy-to-use self-service web application with powerful integration options, including APIs, secure file transfer, email-to-SMS and Okta inline hook support.

Message Centre enables users to schedule messages, automate responses, manage contacts, access reporting, leverage AI-assisted content creation and engage in real-time chat, empowering organisations to deliver personalised, high-volume and compliant mobile messaging with confidence.

Case studies & articles

Success stories and industry insights

Explore real-world outcomes, practical use cases and expert insights from Fujifilm DMS

Content AI Pilot Program: evaluate the use of AI to improve and automate your business processes

Read Case Study

Delivering a Legislative Council counting solution for the 2018 South Australian State Election

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SMS Sender ID Register: information for customers

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Our industry expertise and solutions

Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.

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