Your trusted partner for Education services

Fujifilm Data Management Solutions

Education services

Fujifilm DMS is a long-term, trusted partner to education authorities, schools and tertiary institutions across Australia. Backed by local and national teams, we help improve efficiency, reduce cost and support digital transformation. Our services include secure assessment processing, student record digitisation and tailored digital solutions with auditable tracking of individual student materials and records to maintain confidence in outcomes.

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at a glance

Trusted capabilities for the education sector

Trusted partner for assessment and records

With more than 30 years’ experience in education, Fujifilm DMS supports national programs, state exams and local school initiatives with proven expertise in secure assessment processing and student record management.

Secure, certified operations

All services are delivered in facilities independently certified to ISO 27001:2022 and ISO 9001:2015, ensuring data integrity, auditability and compliance with education requirements. Our core platforms operate from Australian data centres to support data residency.

National production and processing footprint

Five production and processing centres across Australia provide resilience, scalability and continuity. Our national reach allows us to meet demanding schedules for assessment events and large digitisation programs with formal business continuity and disaster recovery (BC/DR) frameworks ensuring services remain reliable during peak periods or unexpected disruptions.

Integrated digital and physical services

From secure printing and distribution to advanced scanning, online marking and cloud content management, Fujifilm DMS combines physical and digital capabilities to deliver end-to-end solutions.

Proven delivery at scale

Our track record includes NAPLAN, ATAR and numerous state and diocesan projects, with millions of exam papers and student records processed each year under strict controls.

Supporting sustainability goals

Reducing reliance on paper storage and physical distribution through secure digitisation and digital communication services, aligned with Fujifilm Group’s environmental commitments.

AI-enhanced document intelligence

Apply AI for document classification, OCR and data structuring to speed handling and improve accuracy during capture and assessment processing.

Message Centre for schools

Send essential updates by SMS and MMS with reporting and reconciliation. Use SecureLink for documents or add email and digital forms when needed.

Services

Education services

Supporting national assessments and student record management with secure, proven solutions


NAPLAN assessment support

We deliver the entire workflow for the National Assessment Program – Literacy and Numeracy, ensuring materials and results are accurate, traceable and secure.

  • Personalised test material. Each student receives a booklet printed with their own details. Booklets are packed and distributed nationwide through Australia Post and courier services.
  • Chain of custody. Completed items are receipted on arrival at Fujifilm DMS secure processing centres. Each script is tracked individually to maintain an unbroken record of custody.
  • Digitisation and capture. Responses are scanned using production equipment optimised for high-volume assessment projects. Metadata is captured for reporting and reconciliation.
  • Online marking. Scanned scripts are loaded to Fujifilm DMS online marking platform where authorised markers review and score responses digitally. This supports faster turnaround and consistent assessment.
  • Secure export to authority. Captured images and data are delivered to the test authority under controlled transfer.
  • Personalised student reporting. Individual reports are composed, printed, packed and returned to schools within agreed timeframes.
Personalised NAPLAN test booklets prepared for nationwide distribution


ATAR exam processing at scale

We support senior secondary assessments with scale, precision and tight turnaround from booklet production to digital delivery for marking.

  • Booklet formatting and production. Formatting and digital printing of 750 booklet variants across 90 subjects, each with unique tracking identifiers to support control.
  • Accessibility support. Production of large print and other accessible formats so all candidates can participate.
  • Warehousing and fulfilment. Secure storage, packaging and timed distribution to schools and exam centres in line with authority schedules.
  • Receipting at scale. More than 300,000 completed booklets receipted and logged through our centres in a 4.5 week processing window.
  • High-volume scanning and capture. Over four million images captured per cycle, with metadata extracted for indexing and retrieval. Quality checks at multiple points help maintain accuracy.
  • Data delivery to marking platforms. Images and captured metadata exported securely to the assessment authority’s systems to enable online review and marking.


EduScan student record digitisation

EduScan gives schools and dioceses a structured path to digitise legacy student records, improve access and meet compliance while lowering storage costs.

  • Audit and guidance. We review record sets, identify document types and advise what to digitise, retain or securely destroy.
  • Manifest and tracking. A detailed manifest is created so every file is tracked from uplift through to final outcome.
  • Secure scanning and capture. Records are scanned, indexed and quality checked in Fujifilm DMS certified facilities. Capture standards focus on legibility, completeness and reliable metadata.
  • Export, return or destruction. Digital outputs are provided in agreed formats. Physical files are returned in original order or securely destroyed with a certificate of destruction.
  • Cloud content management optional. ViewDocs, our secure cloud platform, can host digitised records for authorised search, retrieval and presentment.
  • Proven scale. More than 90 schools have digitised 145,000 student records with us, totalling over 9.5 million pages.
Learn about ViewDocs
Student records securely scanned and digitised for education authorities
AI TECHNOLOGIES

AI-enhanced Document Intelligence

To elevate the power of digitisation, Fujifilm DMS applies Artificial Intelligence (AI) technologies across key stages of document capture and processing. This enables smarter classification, faster handling and greater data accuracy from the moment information enters your workflows.


Document classification

Identify and categorise documents using AI-driven models using Large Language Models (LLMs), improves how files are routed, indexed and processed for downstream workflows.


Data capture & structuring

Transform unstructured content such as freeform text, images or mixed document formats into structured, machine-readable data for seamless automation.


Straight-through processing enablement

Reduce manual exception handling by automating classification, extraction and routing. This increases efficiency and enables end-to-end digital workflows without human intervention.

Learn more about our AI solutions

Secure digital forms for education

Collect and process sensitive student and parent information with enterprise-grade digital forms designed for regulated education environments.

  • Enrolments and consents – capture student and parent details, supporting documents and consent on secure, mobile-optimised forms.
  • Licensing and renewals – manage parent consent along with incident reports, asset loans and change requests. Forms can capture supporting details, route for approval and export data securely to school systems with APIs available where configured.
  • Statements and secure communication – provide authenticated online access to statements, policy updates and acknowledgements using SecureLink with full audit trails and timestamps.
Learn about Digital Forms
Digital Forms UI 2
Okta SMS integration with secure OTP delivery platform

Messaging solutions

We provide a secure, compliance-ready platform for SMS and MMS communications for education authorities, dioceses and schools.

Our platform combines an easy-to-use self-service web application with powerful integration options, including APIs, secure file transfer, email-to-SMS and Okta inline hook support.

Message Centre enables users to schedule messages, automate responses, manage contacts, access reporting, leverage AI-assisted content creation and engage in real-time chat, empowering organisations to deliver personalised, high-volume and compliant mobile messaging with confidence.

Learn about Mobile Messaging
Okta SMS integration with secure OTP delivery platform
Case studies & articles

Success stories and industry insights

Explore real-world outcomes, practical use cases and expert insights from Fujifilm DMS

Byron Shire Council and Fujifilm DMS partnership graphic with open-water swimmer representing community and progress.

Preserving council planning records through microfilm digitisation

Read Case Study
Electoral Commission South Australia and Fujifilm DMS branding over warehouse of securely stored cartons.

Delivering a Legislative Council counting solution for the 2018 South Australian State Election

Read Case Study
sms sender id register

SMS Sender ID Register: information for customers

Read Case Study
Fujifilm DMS digitising large bound documents using Zeutschel OS 16000 book scanner to preserve Western Australia’s archival records

Preserving Western Australia’s documentary heritage through secure digitisation

Read Case Study
Western Australia digitisation capabilities and specialists with Fujifilm DMS

Western Australia digitisation procurement guide

Read Case Study
digitisation

Government records digitisation and compliance in Australia

Read Case Study
Supporting education

Trusted for critical education workflows

Delivers secure, scalable solutions that keep exams and records reliable.

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Deep education sector expertise

With extensive experience delivering national assessments, state exams and student record programs, we understand the demands of the education sector — from compliance and security requirements to the need for reliable, student-centred outcomes. Our proven, scalable solutions support schools, dioceses and authorities in managing sensitive information with confidence.

  • Compliance
  • Security
  • Scalability
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Reliable delivery at scale

Our integrated platforms are purpose-built for high-volume education workflows, enabling secure, timely distribution of exam materials, results and communications. Whether supporting a national program or a diocesan initiative, we deliver accuracy, visibility and continuity across digital and physical channels, ensuring every student and authority receives trusted outcomes.

  • Reliability
  • Omnichannel
  • Modular solutions
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Strong Infosec and compliance policies & practices

Our Information Security Management System (ISMS) is independently certified to the ISO 27001:2022 standard, covering information technology infrastructure, cloud services, development, operations and data centre facilities management for Business Process Outsourcing services. It demonstrates our commitment to safeguarding customer data and maintaining compliance with relevant regulatory requirements.

  • ISO certified
  • Standards driven
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Support for ESG initiatives

Fujifilm DMS supports sustainability efforts in alignment with Fujifilm Holdings’ Sustainable Value Plan 2030. Through digitisation, automation and secure digital communications, we help clients reduce their reliance on paper-based processes - supporting more efficient operations and contributing to environmental goals such as reduced paper use and transport-related emissions.

  • Sustainability
  • Eco-friendly

Ready to connect?

If you’re looking for ways to improve how your organisation sends, receives or manages customer communications, share your details and we’ll be in touch to explore the right solution for your needs.

Affiliations

Accreditations

Partnerships

Document digitisation services platform for secure paper conversion
Industries We Serve

Our industry expertise and solutions

Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.