Convert physical records into secure, structured digital files to support operations, access, compliance and workflows, delivered through controlled Australian production facilities.
Fujifilm DMS provides document scanning for organisations that need reliable capture, indexing and digital outputs. Services can be delivered as a one-off backfile project or an ongoing operational service, depending on volumes and how the information will be used.
Scanning is delivered through six operational production facilities across Australia, enabling local processing where required and secure scaling across single-site and multi-site programs without reliance on a central hub.
Paper-based records can limit access to information, slow down everyday processes and increase handling effort over time. Document scanning helps convert physical records into structured digital files that are easier to search, share and manage.
By applying consistent capture and indexing practices, scanned documents become usable digital information rather than static images, supporting both operational use and long-term record keeping.
Reduce reliance on physical storage
Convert paper files into digital formats to free up storage space and reduce ongoing handling and retrieval effort.
Improve search and retrieval of records
Apply indexing and metadata so documents can be located quickly by reference, date or other defined fields.
Support compliance and retention requirements
Create consistent digital records that are easier to manage, retain and audit over time.
Enable digital workflows and automation
Prepare documents for downstream processing, routing or integration with document management or business systems.
Deliver documents securely and consistently
Produce standardised outputs such as searchable PDFs and archival formats (including PDF/A where required), delivered securely based on your requirements.
Document scanning requirements vary depending on how documents are stored, how frequently they are received and how the digital outputs will be used. Fujifilm DMS delivers scanning services across different scenarios, using structured capture processes that account for document condition, volume and operational context.
Scanning approaches are defined upfront to ensure documents are prepared, captured and indexed in a way that supports accuracy, consistency and downstream use.
Scanning of archived or legacy records stored onsite or offsite, typically involving large volumes accumulated over time.
This includes:
Ongoing scanning of documents received as part of daily operations, providing a structured way to convert paper into usable digital files as documents arrive.
This includes:
Support for documents with varying sizes, formats and conditions, where a single scanning approach is not suitable.
This includes:
Some scanning projects require a higher level of manual handling due to the condition, format or structure of the records, where automated capture is not appropriate.
This includes:
General correspondence, case files, client files and archived records.
Applications, claims and supporting documents captured for processing and retention.
Plans, drawings and oversized documents captured with the right handling approach.
Bound reports and delicate documents handled carefully to protect condition.
Photos and mixed document sets captured with consistent output requirements.
Legacy formats digitised to support access and long term preservation.
The quality of scanned documents depends on how they are prepared, handled and validated throughout the capture process. Fujifilm DMS applies structured handling and quality practices to help ensure documents are captured accurately and consistently.
Handling approaches are adjusted where records are fragile, bound or irregular, with manual preparation and capture applied where required.
Documents are prepared and organised prior to scanning to support consistent capture and minimise handling risk.
Defined handling steps are applied from intake through to completion to help maintain document integrity and reduce the risk of loss or damage.
Scanning processes are designed to produce clear, usable images suitable for access, review and long-term use.
Captured images are reviewed to confirm clarity, completeness and alignment with agreed capture requirements.
Files are structured and named in a consistent way to support retrieval, reference and downstream use.
Pages and batches are checked against agreed requirements to help confirm nothing is missed during preparation, capture and final packaging.
Scanned documents are delivered as structured digital files designed to support access, retrieval and downstream use. Fujifilm DMS produces consistent digital outputs aligned to how documents will be stored, accessed or managed once captured, with output formats, indexing and delivery methods defined during scoping to ensure scanned information is fit for purpose.
Scanned images can be processed to produce searchable digital files, enabling text-based search and improved accessibility across captured content.
Documents are delivered in standard digital formats, including searchable PDF and archival formats such as PDF/A where required. Files can be indexed with metadata to support retrieval, reference and alignment with record-keeping or document management practices.
Optical character recognition (OCR) can be applied where required to support text extraction and searchability, helping make scanned documents easier to find and use.
Digital files are packaged and delivered securely using agreed transfer methods such as secure portal access, SFTP or other agreed options, supporting controlled access, secure handling and downstream use.
Document scanning can be delivered as a standalone capture service or as part of a broader digitisation program. If you are planning end-to-end digitisation, see how our digitisation services work.
Fujifilm DMS supports secure handling of sensitive physical records through controlled scanning practices, established information security controls and production capability across Australia.
Our document scanning operations are supported by established information security controls and are independently certified to ISO 27001:2022, helping protect sensitive records throughout the capture process.
We support regulated organisations with scanning practices designed to handle confidential records, case files and sensitive information responsibly.
Digital outputs can be delivered within Australia and stored in Australian hosted environments where required, supporting data residency and sovereignty expectations.
Our scanning processes support records management, retention and audit requirements through consistent capture and controlled handling.
If you’re looking for ways to improve how your organisation sends, receives or manages customer communications, share your details and we’ll be in touch to explore the right solution for your needs.
Fujifilm DMS can support any industry that needs to communicate frequently with customers across multiple channels, physical or digital. Whether you’re sending or receiving information or engaging with customers online, we’re here to help.
